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accidentbook

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Reasons to choose EVOLVEaccidentbook

EVOLVEaccidentbook brings first aid, pupil medical care and health and safety compliance together in one system, purpose-built for schools and MATs. 

Staff can log everything from minor bumps and everyday first aid to reportable accidents and near misses in moments, with parents notified automatically by email or SMS. Each pupil’s medical conditions, allergies and healthcare plans sit in one place, linked to your MIS, with reminders before plans or medication expire. Every dose of medication is recorded, from who gave it to when, alongside readings such as blood sugar, creating a complete audit trail. 

Clear reporting helps senior leaders and governors spot patterns, improve safety and demonstrate compliance with HSE, DfE and OFSTED requirements, including RIDDOR. Schools can be confident that every pupil receives timely, accurate care, and parents can trust that their child’s wellbeing is in safe hands. 

Features

Legal Accident Book

Aligns with HSE, DfE and OFSTED guidelines and supports RIDDOR reporting for pupils, staff and visitors.

Medical Records & Conditions

MIS integration gives instant access to each pupil’s medical conditions, allergies and emergency contacts in one central register.

Healthcare Plans

Store Individual Healthcare Plans (IHCPs) and EHC Plans and get review and expiry reminders so no plan lapses.

Accidents & Near Misses

Record accidents and near misses in full detail, including witnesses, causes and follow-up actions, with a clear audit trail for any incident that needs investigating or reporting.

Body Maps

Mark exactly where an injury occurred on an interactive body map, giving staff, parents and medical professionals a clear record and helping you spot recurring injuries.

Medication Stock & Expiry

Track all medication held on site, including inhalers and auto-injectors, with alerts to staff and parents when supplies are low or due to expire.

Medication Administration

Record every dose: what was given, when, to whom and by whom. Also log readings such as blood sugar, all with a full audit trail.

Parent Notifications

Send templated notifications to parents by email or SMS as soon as an incident is logged.

Staff Alerts

Automatically notify key staff, such as the School Nurse or Head of Year, when incidents or medical events are recorded.

Allergy Safety

Keep clear oversight of pupil allergies, support your allergy management procedures and track allergy-related incidents at school and across your MAT.

Trips & Visits

Take pupil medical details, allergies and medication information with you on trips and visits, so staff have everything they need off site, even without a signal.

Reporting & Analysis

One-click school and MAT reports, filterable by location, activity, time and pupil, show where and when incidents happen, for senior staff and governors.

KCSIE 2026

Supports many of the processes that contribute to effective safeguarding practice.

Customisable

Configure the system around your locations, activities, subjects and periods.

User Management

Set role-based permissions so staff see only what they need.

Safe & Secure

Fully hosted in our state-of-the-art data centre.

GDPR Compliance

EVOLVElink updates pupil and staff details automatically, so records stay accurate without manual admin and leavers’ data isn’t kept longer than needed

FAQs

Yes, you can send notifications to staff based on different criteria

Yes, general or student specific medication can be added to EVOLVE and the administration recorded which will automatically manage your stock levels.

Yes, you can produce full reports

At the touch of a button, you can send either an email or SMS to parents/carers to inform them of an incident.

Yes, you can run reports filtered by lots of different criteria.

Yes, you can add RIDDOR reports to your incident form and mark the incident as a RIDDOR incident for reporting purposes.

Yes, you can control which members of staff have access to all the different aspects of EAB such as medication, careplans and reporting.

No, EVOLVEaccidentbook (EAB) is a standalone system and can be used at any school. If your school does use EVOLVEvisits, the users and theur details work seamlessly with EAB.

We provide online training and support to get you up and running quickly, and continue to provide support, so if you get stuck, we are always there.

No, EVOLVE links with your MIS systems, ensuring the data is automatically synched with EVOLVE daily.

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