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clubs

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Extra-Curricular Provision, Built for Ease and Growth

EVOLVEclubs is a purpose-built platform designed to make organising and delivering extracurricular activities effortless, impactful and inclusive.

From scheduling and sign-ups to communication and attendance tracking, it equips schools with the tools to offer a broad spectrum of enriching activities with minimal administrative effort. The ability to promote activities directly to students and their families, including targeted communication to specific year groups or disadvantaged students, improves overall engagement and ensures no one is excluded. Built-in digital features such as booking, payment and consent not only simplify access for families but also reduce workload for staff, support better coordination, and foster a school-wide culture of engagement and professional confidence.

By reducing barriers for students and staff alike and delivering comprehensive engagement data, EVOLVEclubs equips schools to fostere student wellbeing and raise aspirations but also to strengthen professional confidence and whole-school engagement.

 

EVOLVEclubs can be used independently or in partnership with other EVOLVE systems and is included with EVOLVEpremium and EVOLVEplatinum.

Features

MIS Integration

Staff accounts can be created (and disabled) automatically and comprehensive student data can be displayed within EVOLVEclubs.

Set up Clubs & Programmes

Add individual clubs or create a programme (e.g. Spring Term) to share with students and families. Refine settings, e.g. booking terms, as required.

Advertise

Advertise your club and activity programme using myEVOLVE, our dedicated student/parent app, and share further details and attachments.

Bookings

The online booking system allows parents to book places, and staff to manage waiting lists.

Consent

Activate digital consent to enable parents and make it easier to track returned forms.

Payments

Set up bills, monitor online payments, track outstanding bills, and send payment reminders.

Communication

Communicate with parents and students by email and SMS or via the myEVOLVE app. The ability to send urgent notifications is invaluable.

Registers

Take registers on any mobile device or, for older students, enable self-registration using a QR code. Easy, quick and reliable.

Central Record

All registers are stored centrally so attendance can be monitored by staff and parents.

Student Safety

Club leaders can access parent contact details and student medical data easily and quickly.

Monitoring

Monitor attendance rates to inform future provision and analyse attendee demographics.

Student Profile

Extract information about individual students for attendance monitoring and reports.

Granular Reporting

Access previously unobtainable granular data about the opportunities on offer and participation rates.

Cohort Tracking

Track engagement by year and tutor group, as well as by variables such as Pupil Premium and FSM.

Safe & Secure

Fully hosted in our state-of-the-art UK data centre to ensure compliance with UK Data Protection laws, security and accessibility.

Case studies

Cranford School, Oxfordshire

Cranford School, Oxfordshire

“We moved to Evolve Clubs for our 2021/2 Clubs Programme and have found it very straightforward and intuitive to use.”

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FAQs

Yes, you can promote clubs directly to students either via email or via the student’s myEVOLVE account.

Yes, there are a number of engagement reports you can run based on attendance and you can produce data on SEN, PP, etc.

Yes, series registers display the students that have attended a particular club over the duration of the club.

Yes, you can create a programme of clubs for each term. It is simple to clone the clubs from previous programmes to add to your new programme. You will then be able to promote your programme.

You can use EVOLVEclubs to manage Wraparound Care i.e. Breakfast and After School Clubs. This enables you to take individual bookings and easily manage attendance and staffing levels depending on demand. EVOLVEclubs will display dates, availability and cost per session to parents who can then make their bookings and payments in one simple process.

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