EVOLVEpay is a fully hosted payment system for schools with the capacity to streamline multiple financial management workflows and processes. It integrates with other EVOLVE applications to manage associated payments (visits and clubs), but can also be used to handle peripheral student bills, including, but not limited to, school fees and transport fees.
EVOLVEpay
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Seamless Financial Management for Schools
EVOLVEpay comes with EVOLVEshop. Enabling parents to purchase products, services and events online removes the need for invoicing and deferred payments. It also makes it easier to process orders and manage stock. EVOLVEshop is also an efficient way to process donations and fundraising revenue, and the public storefront enables designated items to be sold to the wider community.
EVOLVEpay is a powerful, unified system that centralises financial operations, eliminating inefficiency and the need for third-party systems.
Features
Central Record
All transactions are centrally recorded, enabling easy access, better control and reliable audit trails.
Secure Payment Page
Payments are processed by oPayo, which has the highest level of PCI DSS accreditation.
MIS Data Integration
Seamless integration ensures easy access to accurate, up-to-date staff and student data.
Finance Dashboard
Intuitive dashboard facilitates real-time financial insight and analysis.
Automated Billing
Automatically generate bills for parents when they book trips or clubs.
Create & Send Student Bills
Raise all student bills and consolidate multiple bills into a single statement.
Simple Payment Process
Enable parents to make payments easily and quickly from email links or via the myEVOLVE app.
Reduce Outstanding Bills
Secure booking deposits and schedule automatic reminders for bills and incremental payments.
Access Controls
Use Access Controls to define user permissions, e.g. setting cost centres, processing refunds.
Monthly Statements
See all payments that have been received, refunds paid out and fees due for the period.
Student Accounts
View balance summaries, paid and outstanding bills and payment receipts.
Event Accounts
View overall balance status, payments and outstanding bills for trips and clubs.
Online Shopping
Offer products, services and events to parents, while making selected items available to the wider community.
Voluntary Contributions
Use EVOLVEshop to processs fundraising income and donations from students, parents and the general public.
Wraparound Care
Promote and take payments for breakfast and after-school clubs and holiday clubs. View transaction details and even add further costs.
FAQs
Yes, you can create students bills for items such as music lessons or school fees.
Yes, parents are able to make part payments which are set by the school.
This can be done automaticaly by scheduling payment reminders to go out to parents seven and three days before payment is due and, finally, on the due date.
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