What is EVOLVEpay?

EVOLVEpay is an online payment system developed specifically for schools and colleges. EVOLVEpay seamlessly integrates with other EVOLVE apps such as Visits and Clubs in order to provide a unified end-to-end system.

If you are looking for an easier way to handle payments for educational trips, extra-curricular clubs, wrap-around care provisions, holiday clubs, school transport, school photographs, text books, uniform, stationery & performance tickets, then EVOLVEpay is here to help!


Easy, Anywhere, Anytime

Add bills and monitor payments from mobile, tablet or desktop devices.

Central Record

All bills & payments are centrally recorded to enable easy access and monitoring by the financial team.


Automatically create bills for parents when booking trips and clubs in EVOLVE.

Required Payments

Setup Trip & Club bookings so that payment is required in order to secure booking.

Secure Payment Page

All payments are processed by our payment partner oPayo which has the highest level of PCI DSS accreditation.

Payment Email Links

Enable parents to make payments directly from email links. No need to log in.

Payment Refunds

Control which users can request refunds and which users can process refunds using advanced access controls.

Student Accounts

Search or browse students to view balance summaries, paid and outstanding bills and payment receipts.

Event Accounts

Search and browse events (e.g. trips amd clubs) to view overall balance status, paid and outstanding bills and all payments received.

Reduce Outstanding Bills

Easily monitor outstanding & overdue bills and automatically send out payment reminders.

Finance Dashboard

Dedicated dashboard for finance team to be able to view summary of all bills and payments and advanced search tools to browse & search all bills and payments in the one place.


24/7 access to EVOLVEpay online and CSV downloadable statements to monitor payments and reconcile to appropriate cost centres.


Easily list and sell anything in the integrated school shop: textbooks, uniform, stationery...

Events & Performances

List and sell tickets to school/college events and performances.

Voluntary Contributions

Allow parents and members of the local community to make charitable contributions to the school, and use EVOLVEpay to efficiently collect sponsorship money raised by students.

Sell to the Public

List items for sale in your public shop (e.g. performance tickets) and promote and take payments for wrap-around care provisions and holiday clubs from members of the general public.


Fully hosted system and no software to download or install. Minimal impact on your IT demands or infrastructure.

Safe & Secure

Powered by our advanced UK-housed dedicated server suite to ensure full compliance with UK Data Protection laws, security and accessibility.

EVOLVE Integration

Integrates with other EVOLVE systems for easy set-up. Staff can use the same log on credentials to access all EVOLVE systems, making it easier for schools to deploy joint-up systems.

MIS Integration

MIS integration ensures that staff accounts can be automatically created and disabled, and student details can be displayed directly within EVOLVEpay.

Get started with EVOLVEpay today.

1. Say Hi


Drop us a line and we will organise a remote demonstration.

2. Take a look around


We will show you EVOLVEpay and answer any of your questions.

3. You're good to go!


Use EVOLVEpay to manage parental payments.