What is EVOLVEvisits?

EVOLVEvisits is an online system for the planning, approval and management of educational visits, sports fixtures and extra-curricular activities.

It is proven to reduce paperwork, simplify procedures, produce self-review and inspection preparation data, and improve staff confidence in that they automatically follow both employer, and National Guidelines.

EVOLVEvisits has been designed and developed by a team with extensive experience of implementing and managing IT systems in schools, and planning and co-ordinating educational visits. It is modular, flexible and designed to promote efficiency and confidence in those that use it... teachers.

Why do people choose EVOLVEvisits?

EVOLVEvisits is an essential tool for planning and managing educational visits, on-site activities, after school clubs and sports fixtures. Developed by experienced teachers and educational practitioners, this innovative and market leading system has been designed with teachers in mind.

  • Trusted

    Used and trusted by over 800,000 staff in over 22,000 educational establishments across the UK.

  • Versatile

    EVOLVEvisits can be used on your desktop computer, tablet or mobile - perfect for on-the-go!

  • Adaptable

    Systems to suit your needs as a school, college, youth centre, local authority or trust.

  • Unobtrusive

    EVOLVEvisits is there when you need it, prompting you only when required.

  • Comprehensive

    One-stop-shop for everything 'learning outside the classroom'.

  • Reliable

    Full hosted on dedicated servers in state of the art UK data centre with a friendly support team on hand.


Online Form

Form dynamically determines which questions to ask based on previous responses and the specific approval requirements

Paperless System

EVOLVE is an online system designed to reduce bureaucracy and paperwork, and eliminate risk of missing forms in schoolbags!

SMS and Email Messages

Send text messages within EVOLVE to parents and carers based on a visit register – no need to use an external system to create groups of contacts

MIS Link

Link EVOLVE with your MIS system to avoid duplication of data entry


Staff can centrally record and manage consent online


EVOLVE is used by 28,000 schools across the UK and Spain.


EVOLVE Team on hand to answer any queries you have. We’re friendly – give us a call!

Help Pages

Fully-integrated and dynamic Help Pages in EVOLVE means you can always find help if you get stuck


Generate end of term or year reports to support students’ Record of Achievements, Staff Reviews and Inspections


Send messages to staff and notes to visit forms within EVOLVE for a full audit trail including read receipts


myEVOLVE allows parents and carers to view, pay and give consent for their child’s activities online


Store documents, risk assessments, policies and web links in one central place that can be accessed by all EVOLVE users

Fully Hosted

EVOLVE is hosted on state of the art servers in the UK - no software installation or maintenance required!

Outline Approval

Grant Outline Approval based on selected questions before users fully complete the form

Custom Sections

Add your own questions to EVOLVE to meet your own policies and guidelines


Share visit and activity information in school calendars or Outlook. Great for non-EVOLVE users!

Overall, the use of Evolve has completely revolutionised the management of all our external events and visits.

The benefits of using EVOLVE far outweigh the old system.

It has provided us a very effective tool to monitor schools’ compliance.

EVOLVEvisits clients

Get started with EVOLVEvisits today.

1. Say Hi


Drop us a line and we will organise a remote demonstration.

2. Take a look around


We will show you EVOLVEvisits and answer any of your questions.

3. You're good to go!


Use EVOLVEvisits to start managing all of your learning outside the classroom.